Employee Onboarding Made Easy: Automating HR Processes with n8n

n8n detects new hires in BambooHR, sends a welcome email via Gmail, and assigns onboarding tasks in Asana.

• n8n installed.
• BambooHR account with API access.
• Gmail account with API key.
• Asana account with API token.

1. Prepare n8n Environment

Navigate to http://localhost:5678 (or your n8n URL) and log in with your credentials. In the sidebar, click “Workflows,” then select “+ New” and name it (e.g., “Employee Onboarding”). Click “+” on the canvas to open the node selector.

2. Trigger Node: BambooHR

Node: BambooHR

Settings:

• Credentials: BambooHR API key
• Resource: Employee
• Operation: Get Many
• Query: status:active hireDate>=TODAY

Output: New hire data (e.g., {{ $json[0].workEmail }}).

3. Send Welcome Email Node: Gmail

Node: Gmail

Settings:

• To: {{ $node["BambooHR"].json[0].workEmail }}
• Subject: Welcome to the Team!
• Body: Hi {{ $node["BambooHR"].json[0].firstName }}, welcome aboard! Here’s your onboarding guide: <link>

Output: Welcome email sent.

4. Assign Tasks Node: Asana

Node: Asana

Settings:

• Credentials: Asana API token
• Resource: Task
• Operation: Create
• Project ID: Onboarding project
• Name: Onboard {{ $node["BambooHR"].json[0].firstName }} {{ $node["BambooHR"].json[0].lastName }}
• Description: Set up workstation and training

Output: Task created.

• Flow: BambooHR → Gmail → Asana.
• Execution: ~10 seconds per new hire.

• Saves ~30 minutes/new hire on setup.
• Ensures consistent onboarding.
• Improves new hire engagement.

• BambooHR Fail: Check API query.
• Task Error: Verify Asana project ID.

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